PRESENT: Mike Rickard (Acting Chairperson and Treasurer), Joan Selby (Secretary)
Joan Adamson, Martin Adamson, Marion Archer, Eileen Bedwell, John Bedwell, Cath Brason (Forest Enterprise) Marjory Conway, Malcolm Conway, Martyn Dean, Gill Hardy, Mike Hardy, Geoff Harrison, Gerald Helm, Charles Mayes, Alastair MacKenzie, Paul Taylor, Paul Thornton, Joe Trigg, Di Wright, Chris Wright
Mike Hardy welcomed Cath Brason, Recreation Officer, Forest Enterprise at Pinchinthorpe, to our A.G.M.
1. APOLOGIES – Peter Archer, Ian Campbell, Cecilia Dean, Will Dehany, Kathryn Hull, Diane Jewell, Lucy, Catherine and Wendy Taylor.
The Acting Chairman opted to make this a “collective report” and invited members to discuss the past year. He felt that it had been a lean year for attendances, on the whole, with the exception of the October Odyssey when large numbers had attended.
Regarding the October Odyssey, Paul Taylor commented on the high cost of updating the map. Alan Heppenstall was paid for 13 days mapping at £100 a day totaling £1,300. John Bedwell said that a very large area had been updated ( i.e. Coalmire Woods over to Codbeck, Scarth Moor and Arncliffe) and this could be used in parts for several events over the next year. Charles Mayes felt that the map was still wrong despite being updated. Marion Archer pointed out that unfortunately we had lost permission for Arncliffe, therefore we had to cobble together Cod Beck, Scarth Moor and Coalmire at very short notice. Mike Rickard commented that the committee would be mindful of mapping expenses in the future
The Chairman said that we had seen more changes in the last two years than in the previous 20 years with the introduction of S.I. punching and map printing. We are building up a head of expertise on these fronts. He particularly wished to thank Will Dehany on behalf of the Klub who had put in so much time and effort to get this introduced.
The CLOK League trophies are to be presented at the Relays at Toft Hill Scout Camp on 4th January. Paul Taylor confirmed that the figures for each year run to August. He suggested that the 2004 CLOK League should encompass fewer events, i.e. only Northern events, as many members of the Klub attended only “local” events. Following a short discussion, Marion Archer proposed that only Northern events should be included in the CLOK Badge League and this was seconded by John Bedwell. The Klub thanked Paul for his many years of dedication in producing the CLOK Leagues.
An initiative launched this year by Alastair Mackenzie, was the “Think Tank” to try and promote interest and participation in orienteering within the 20 to 30 age group who are already living and working in our area. The Klub has nurtured many good youngsters in orienteering, who eventually go off to university in other parts of the country where they also eventually decide to settle thus benefiting other orienteering clubs. As each year passes the age of the membership of this Klub increases and we need younger members to take on the running of the Klub to ensure its future prosperity. Local running clubs were contacted and the Summer Series put on runners courses. In 2004 he would like to see coaching and training days for adults and the promotion of car-sharing schemes to get to events.
Paul Taylor pointed out that there was a great need for a Chairman and thanked all those who had ‘stepped into the breach’ throughout the year.
The Treasurers report consisted mainly of the comment that the Klub’s healthy finances were due largely to Mike Hardy’s hard work on the Orienteering Development Budget. Of the Klub’s accumulated funds of more than £17,000, over £8,000 was due to the profit over the years, of which £3,800 in the year just ended. He has spent a huge amount of time on it. To the end of September, 2003 Mike has spent 5,735 hours altogether of which 1102 in the last twelve months i.e. more than 25 hours a week! The Treasurer felt that recognition of the debt owed to Mike Hardy for his outstanding commitment in the Klub’s interest should be recorded.
Concerning membership subscription, the Treasurer proposed that these should be the same as last year i.e.
Senior £5.00
Junior £2.50
Family £5.50
Assoc £10.00
Mike Hardy seconded. Passed unanimously.
The Treasurer wondered if the AGM date could be put forward by 1 or 2 weeks, as the Auditor is always on holiday prior to the AGM and is under much pressure to get the accounts audited before his departure. It was felt that it would be necessary to check with Lorraine Porter as there is a deadline for her to submit annual subscription figures to BOF. There would be a need to check with NEOA and BOF that no problems would be created by such a move, and also that the Constitution allows such a change. This would be investigated at a regular committee meeting.
The Treasurer wished to thank the Auditor for his continuing services.
Thanks were received from the floor to Mike Rickard for his sterling work over the years.
6. DEVELOPMENT REPORT – full report is on CLOK website.
Mike Hardy summarised his report and there follows a resume:-
In the year to 30th September there was a total of 3673 individuals outside the club who were introduced to orienteering in one way or another. The great majority of these were of school age and tribute must be made to our two part-time professional officers, Elaine Day and Jon Williams together with a core group of a dozen volunteer club members. In CLOK’s region there are now 24 permanent orienteering courses, 11 permanent trail-orienteering courses and one canoe-orienteering course. There are now 79 primary schools, 52 secondary schools and 11 special schools mapped or in the process of being mapped.
Special Needs – Elaine Day has run a six week programme for Abbey Hill Special School in Stockton and has been asked to repeat this with a second group. She has also run two sessions for Redcar Sportsability special needs group.
North-East Junior Squad – Karen Heppenstall – During the year, CLOK juniors have been represented at the Yvette Baker Trophy final and the Junior Inter-regional competition and training sessions have been put on for the North East juniors at Lakeside, Kellas Plantation and Gribdale Gate.
Mainstream Development – Jon Williams – Jon has delivered coaching sessions at 15 primary and 7 secondary schools, two light green assessment sessions plus introductory sessions for teachers. There have also been “Fun Days” and three summer school coaching sessions as well as a five session course for the East Cleveland Education Action Zone. Orienteering was arranged as part of the Green Howards’ adventurous activity day in Richmond. Six school competitions have been held since the last report. There has also been a coaching session for the Guides International Camp.
Training – In addition to the coaching for teachers mentioned in the “Mainstream Development” there has been three additional teacher/leader courses run by Geoff Hine, together with one Instructor Course.
Clubmark – The club, together with Nottingham Orienteering Club, has been invited to pilot a Clubmark scheme for orienteering clubs developed by BOF. This scheme is to define good practice for orienteering clubs.
7. MEMBERSHIP SECRETARY’S REPORT –Membership secretary unable to attend therefore there is no report.
8. ELECTION OF OFFICERS
Chairman Mike Rickard : proposed John Bedwell : seconded Geoff Harrison : Unanimous
Secretary Joan Selby : proposed Marion Archer : seconded Alastair Mackenzie
Treasurer Diane Jewell : proposed Charles Mayes : seconded Alastair Mackenzie
Committee Members (9) Peter Archer, John Bedwell, Alastair Mackenzie, Charles Mayes, Chris Wright, Joe Trigg
Lorraine Porter, Mike Hardy.
Proposed Gerald Helm : seconded Eileen Bedwell.
It was agreed that the Committee would co-opt the ninth member.
Mapping Sub-committee John Bedwell
Development Officer Mike Hardy
Fixtures Secretary Joe Trigg
Press Officer Alastair Mackenzie
Web Site Manager Graham Jordan
Membership Secretary Lorraine Porter
Officials Finder (Latest – Will Dehany has offered to continue doing this)
Tchimes Editor Kathryn Hull
Junior Tchimes Editor (Vacant)
Winter Training Martin Webb
Summer League Alastair Mackenzie
CLOK Badge&CC League Paul Taylor
Auditor Ian Campbell
Compass Sport Cup Alastair Mackenzie
Cleveland Way Relay (Vacant)
Relays Chris Wright
O-Kit Geoff Harrison (Sales) Mike Hardy (ordering + Junior Hire)
Proposed en bloc Gill Hardy : seconded Charles Mayes
9. ANY OTHER BUSINESS
9.1 Storage of Kites and Punches - Paul Taylor has, for many years, maintained and stored the kites and punches for the Klub. Due to re-organisation of work space at Paul’s office, he does not now have room to store this equipment. Marian Archer said that she was willing to store the kites and punches, if someone else could take charge of it. Charles Mayes offered to do this.
9.2 Social Calender – The following dates and events are planned:-
Thursday1st January, 2004 Gill and Mike Hardy invite everyone to the beach run followed by lunch
at Upleatham.
Friday 9th January 2004 Annual Dinner – Friday 9th January at Whinstone View Bistro, Great Ayton.
Saturday 17th January, 2004 Marjory and Malcolm Conway invite everyone to CLOK party at their house.
9th-12th April, 2004 J.K. Weekend (Easter) – Social event to be organised.
Socials following events will be organised throughout the year.
9.3 Marion Archer had a list of winners from the October Odyssey as well as a box of prizes. She asked if anyone going to events could take this and distribute the prizes.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 9.25 p.m.